How Small Businesses Can Manage Employee Vacations During Summer

It’s the summer! For small business executives everywhere, this also means hordes of employees going on vacation. According to market research, about 30 percent of the workforce at the average small business takes paid time off during the season. Business managers should carefully handle vacation time off to avoid being shorthanded. Summer is also the season when customers are more than willing to spend money. Here are some tips for capitalizing on the season while employees are also taking time off:

Plan in Advance: To avoid disruption due to some employees being on holiday, it’s important to plan in advance. Have employees inform you at least a month in advance of extended summer vacations (ones that take a week or more). Then don’t forget to inform the other employees about who’s going to be on vacation so they, too, can make plans accordingly. Our Corporate Business Solutions consultants highly recommend holding a meeting among key managers and individuals to notify everyone of who is going to be absent and to maintain a master list of vacation schedules which can be consulted by management to be able to make needed adjustments where necessary.

Encourage Employees to Make Cover-Up Schedules: It’s very important for employees that work in teams to be on the same page. So if someone is going on summer vacation, tell that employee to get schedule fill-ins for necessary tasks. Everyone on a team should know about who’s covering up for whom on vacation.

Send Reminders: In addition to meetings, don’t forget to set up reminders to inform everyone in writing who will be off. For example, you can send email or Slack reminders about summer vacations. Encourage employees to do the same.

Set Vacation Deadlines: Employees going on vacation should be given deadlines to complete tasks before they take time off. Let them understand that no time off will be available until these tasks are done. This is why planning vacation time in advance is important.

Reward Fill In Employees: If an employee takes over a colleague’s tasks while he or she is on vacation, then don’t forget to acknowledge that fill in employee’s contribution. Managers can offer praise, bonuses, rewards like free pizza, or an extra day off during other seasons. These rewards will encourage employees to fill in more, so the company is less likely to be shorthanded.

Small businesses should offer reprieves for employees during the summer months. Use the above tips to make sure the holiday time doesn’t disrupt business. You can ask the professionals at for advice on all matters related to small business, including staffing issues resulting from employee vacations, during a comprehensive business analysis of your company.

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