Time management is a crucial skill that every business owner should know. Good time management can be the difference between checking off every task on your list and falling behind in growing your company.
Why should you work on your time management skills? For starters, it’s an excellent way to help relieve some stress in your day (by completing everything you wanted that day), give you more time for a better work-life balance, and even open more opportunities for your company.
Plan Your Week and Day
One step for time management is to plan your upcoming day and week. Having a plan for what you need to achieve that day will help you stay on task, rather than feeling overwhelmed, trying to determine where to start.
Prioritize Your Tasks
Prioritization is another element of time management. If you spend most of your time in a day working on tasks due at the end of the week, rather than focusing on something due tomorrow, you’ll feel less rushed and stressed about everything. Plus, prioritizing allows you to see what items you can delegate to your team so you can focus on what’s the most important to the business.
Start Your Day With the Most Important Task
Are you someone who dreads working on certain things? Rather than dwelling on them throughout the day and procrastinating, schedule them for the morning so you can get them out of the way. You’re likely to have the most amount of energy at the start of the day, and completing those problematic or annoying tasks right at the beginning is an excellent motivator.
Did you know that a distraction can cost you roughly 25 more minutes than what you expected? A study into workplace disruptions found that it takes the average person almost 25 minutes to recover from a distraction and refocus on their task. If you kept track of how many times you got distracted in one day and added 25 minutes to each distraction, how much time was wasted?
Eliminating distractions is a crucial element of time management and keeping yourself organized, focused, and motivated. Close down additional tabs on your web browser or close your office door so you have more privacy. Whatever your main distractions are, think of how you can remove them or minimize how often they steal your attention from your work.
Focus on One Task at a Time
Think of this tip alongside removing distractions. Do you find yourself trying to work on multiple things at once? Maybe you’re in a phone meeting and shooting off emails to a client. Trying to accomplish multiple tasks at once doesn’t have the effect you’d hope. Instead, pick one item on your list and focus on just that task until it’s finished, then move on to the next one.
Set a Time Limit to a Task
A good trick to try is to set a time limit for each task you do. Whether it be doing the dishes, writing a report for work, or even cleaning your office, setting a time limit can help keep you focused and motivated to finish the job.
Don’t stress trying to master time management, as it’s a skill you’ll always be learning. However, making it a priority in your life will help ease stress and stay organized.